Northeast Area
Operations Guide
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SUBJECT: Northeast Area Operations Guide, Letter Of Promulgation
To: Area Staff, Region Directors, State Directors, and all Members, Northeast Area
1. Attached hereto is a a newly published document, entitled "Northeast Area Operations Guide". A standard format has been developed and staffed and is implemented as provided herein. Region directors, state directors and Net Control Stations, in addition to training staffs, will initiate action to make changes directed herein. These will include, but are not limited to, changes in net operating procedures, changes in net designators, and intensification of preparation for readiness as the "back-up" system in support of Federal, State and Local governmental emergency requirements for disciplined communication capabilities.
2. The purpose of a standardized format is to ensure that all members, regardless of their location, are afforded equal opportunity to participate in the program with minimum confusion, especially that which results from movement between regions. Explanatory notes or comments found throughout the Area Operations Guide are included to eliminate the need for interpretation on the part of the members. These elements of guidance have been provided by Chief, NAVMARCORMARS and interpretations will be given only from that source.
3. Implementation of the standardized "Area Operations Guide" will not be later than 01 March 2005. Administrative changes required will be accomplished prior to that date. A copy of the Northeast Area Operations Guide will be in the hands of every member of this Area by this implementation date.
William J. Freiler, NNN0ASI
DIRECTOR, NORTHEAST AREA
Changes will be made in the Operations Guide
as soon as they occur
and are detected.
These changes are to be considered "unofficial"
until
a formal change order is issued by the Director
Enter changes or corrections in appropriate columns
| |
Entered |
By |
|
|---|---|---|---|
| = = | Original | 01 Mar 2005 | NNNØASI ONE |
| 01 | Army MARS Email Address | 30 Jun 2005 | NNN0ASI FIVE |
| 02 | EEI Email Address Change per CH BCST 04/06 | 29 April 2006 | NNN0ASI FIVE |
| 03 | EEI Email Address Change per CH BCST 05/06 | 01 July 2006 | NNN0ASI FIVE |
| 04 | Change all references from NNN0DOM VA to AAN3EEI | 01 July 2006 | NNN0ASI FIVE |
| 05 | Change to EEI submission by email per CH BCST 07/06 | 19 Dec 2006 | NNN0ASI FIVE |
| 06 | Changes to Chapter 7 for new Voice SOP | 31 May 2008 | NNN0ASI FOUR |
| 07 | Changes to EEI submission by email per CH BCST 03/08 | 31 May 2008 | NNN0ASI TWO |
| 08 | ANNEX D to show WinLink | 27 September 2008 | NNN0ASI FOUR |
| 09 | Annex C showing procedures for EEI's and WL2K per CH BCST 09/08 | 28 SEPTEMBER 2008 | NNN0ASI TWO |
CHAPTER 1 -- GENERAL
CHAPTER 2 -- NET ORGANIZATION
CHAPTER 3 -- AREA AND STATE/AREA NETS
CHAPTER 4 -- REPEATERS
CHAPTER 5 -- TRAFFIC HANDLING
CHAPTER 6 -- PARTICIPATION
CHAPTER 7 -- OPERATION OF RADIOTELEPHONE NETS
CHAPTER 9 -- GENERAL TOPICS
ROSTER -- GENERAL MEMBERSHIP
ANNEX A --
AREA ADMINISTRATIVE STAFF DIRECTORY
ANNEX B --
AREA NET DIRECTORY
ANNEX C -- NORTHEAST AREA EMERGENCY COMMUNICATIONS PLAN
ANNEX E -- ABBREVIATED TEXTS
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Table of Contents
Northeast Area Front Page
1. PURPOSE.
2. SCOPE.
4. COMMUNICATIONS.
5. FREQUENCY MANAGEMENT POLICY.
6. CHANGES.
Return to:
The purpose of this Northeast Area Operations (NEAOPS) Guide is to promulgate to the Northeast Area (NEA) membership a set of instructions to facilitate the application of NTP-8(C) to the Northeast Area. All references herein to the area director shall be the Northeast Area Director.
This NEAOPS Guide is applicable to all the NAVMARCORMARS members in the NEA. The area is divided into three regions (aligned with Federal Response Regions (FRR) 1, 2 and 3) which covers thirteen states in the Northeastern United States as follows:
Region One:
3. AUTHORITY.
Region Two:
Region Three:
This NEAOPS Guide is published under the direction of the Chief, NAVMARCORMARS. Standards provided by the Chief, NAVMARCORMARS will be modified only upon approval of that office, and must be applicable to all areas.
All communications must follow the "Chain of Command" unless otherwise directed by proper authority. Communications not following the chain of command will contain a statement of authorization to bypass
the chain. The only authorized communications with Chief, NAVMARCORMARS, is via the state director, region director and the area director.
Frequency management is an on-going, sensitive activity within this area. The Assistant to the Area Director for Net Operations/Reports (NNNĜASI THREE),
is specifically charged with maintenance of an accurate, current listing of frequencies which are assigned/available for use within the area and by regions
and states within the area. All requests for frequencies, whether for temporary or permanent basis, will be routed through this office via the respective
Assistant to the Region Director for Net Operations where applicable.
The area director is responsible for promulgating changes to this guide. Changes in operations, personnel, nets or any other data which affect the contents
of this guide, or one of its annexes, will be reported to the cognizant assistant staff position for approval recommendations, then to the area director for
approval, for incorporation of those changes in the guide.
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Table of Contents
Northeast Area Front Page
NET
ORGANIZATION
1. NET DESIGNATORS.
Net designators will be assigned to each net and shall be derived per NTP 8(D) Draft, para. A520.
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Table of Contents
Northeast Area Front Page
1. NET DIRECTORIES.
The area, region and state net directories are listed in Annex B of the NEAOPS Guide.
2. PARTICIPATION RESTRICTIONS ON AREA-WIDE NETS. All area nets are restricted to assigned and/or authorized stations
designated by the Area Director (NNNĜASI), Area Deputy Director (NNNĜASI ONE), Assistant to the Area Director for Net
Operations/Reports (NNNĜASI THREE), net managers (region and state director), or the assistants to the region and state
directors for net operations (NNNĜASx-THREE and NNNĜGxx-THREE, respectively).
3. APPOINTMENTS.
Net managers are appointed by the Assistant to the Area Director for Net Operations/Reports (NNNĜASI THREE). Area traffic
representatives and area mailboxes (MBO'S) are appointed by the Assistant to the Area Director for Digital Systems Operations
(NNNĜASI TEN). State traffic representatives are appointed by the Assistant to the State Director for Digital Systems Operations
(NNNĜGxx TEN) for each state. Net control stations and alternates are appointed by the net manager or state -THREE's (NNNĜGxx THREE).
As frequently as possible, these assignments will be rotated from time to time as a means of training.
4. NET OPERATIONS.
All nets are to be started on time, under most circumstances, on the hour. However, there are some half-hour nets. All nets should
be secured after all business has been completed and should never run past the designated securing time. If relays are required, the
net control station (NECOS) will designate a relay station from a participating station aboard the net, taking both propagation and
location of the stations into consideration. Under certain circumstances it may be necessary to have more than one station relay to
different parts of the area.
5. NET OPERATIONS REPORTS.
Nets reports for NEA, region and state nets should be sent to NNNĜASI THREE, NNNĜASx THREE, or NNNĜGxx THREE, respectively, by message
following the last net of the period by each net manager or staff member conducting the net. The respective director and deputy or
assistant director will be INFO addees on all reports relating to net level. All net reports will include as a minimum, the date,
net designator, assigned frequency, mode of operation used, number of messages passed on the net and total number of participation
hours per member for the month.
6. FREQUENCY USAGE REPORTS.
It is the state director's responsibility for submitting frequency usage reports (FUR) to the Assistant to the Region Director for
Net Operations/Reports (NNNĜASx THREE) no later than the 5th calendar day of the month covering the previous month's activities.
All FURs will include as a minimum the assigned frequency, number of days/hours used by each mode of operation (i.e., SSB, SCD, SSTV
or FM) and total messages by frequency and mode of operation. See example in Chapter 6, paragraph 3, of on-line NEAOPS Guide (Page 6-2 of hard copy).
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Top of Chapter 3
Table of Contents
Northeast Area Front Page
1. INTRODUCTION.
General net organization, basic communications procedures and methods for handling traffic
are contained in NTP 8(D) Draft. The purpose of this chapter is to provide reference for traffic handling procedures within the NEA.
2. ASSISTANT TO THE AREA DIRECTOR FOR NET OPERATIONS/REPORTS.
Oversees the operations of activities on all area nets. Ensures
that all policies and procedures with regard to net operations promulgated in NTP 8(D) Draft or by established proper authority (i.e.,
CHNAVMARCORMARS, Area Director) is strictly adhered to.
3. NET CONTROL STATION (NECOS) RESPONSIBILITIES.
4. ALTERNATE NET CONTROL STATION (ANECOS).
Duties and responsibilities are the same as that of the NECOS. ANECOS will be ready to assume the position of NECOS at any given moment during
the assigned net. In addition, all members of the net should be prepared to assume NECOS duties if propagation or other circumstances warrant.
The ANECOS should be geographically separated from the NECOS.
5. SINGLE CHANNEL DATA (SCD) OPERATIONS.
Particular attention must be paid to relay instructions in format line 4 to ensure proper relay/delivery.
You are responsible only for stations listed in the "T" line. If this line is left blank, then you are responsible for all addees unless the call is
preceded by the operating signal "ZEN/" (passed by other means). When the message is passed on a voice net, the "ZEN/" is not transmitted. The
proword "XMT" may be used to exclude certain stations when a collective call sign is used, i.e.,
NNN0ALC NORTHEAST AREA
XMT NNN0GAV NNE.
(Refer to message format schematic on page 6-2 of NTP-8(C).)
"THIS IS NNNĜ--- TRAFFIC FOLLOWS RTTY (or FEC) WAIT"
THE QUICK BROWN FOX JUMPS OVER THE LAZY DOG 1234567890 DE NNNĜTDU
RYRYRYRYRYRYRYRYRYRYRYRYRYRYRYRYRYRYRYRYRYRYRYRYRYRYRYRYRYRYRYRYRY
(2) The test format for FEC requires transmission of the synchronization signal with no characters, for a minimum
of 10 seconds to allow receiving station tuning.
NNNĜALL NNNĜ0ALL NNNĜALL DE NNNĜGCP NNNĜGCP NNNĜGCP 3P2B 3P2B 3P2B
NNNĜALL NNNĜALL NNNĜALL DE NNNĜGCP NNNĜGCP NNNĜGCP QRU AR
ZZZZ
6. TRAFFIC HANDLING AND DISTRIBUTION.
Communications procedures and message construction information are contained in chapters 6 and 8 of NTP-8(C).
b. MARSGRAMS.
Example:
FM EWCS JOHN JONES III DAYTON NJ/NNNĜLNL NJ
TO MRS JOHN JONES
(2) Each MARSGRAM cannot be more than fifty (50) words not counting punctuation.
(3) Each drafter can originate five MARSGRAMS per day, with no more than one going to the same individual
per day. This eliminates family members/friends from drafting a letter, and sending it in five parts.
(4) Due to the length of headings in 3rd party traffic, fills may be requested for the following readily
recognizable parts of a message heading:
(5) MARSGRAMS should be delivered to the closest point (local call) for ultimate delivery. If tolls are involved that you do not wish to incur, service the originating station informing them that the message is non-deliverable due to tolls. Use the prosign (ZOB), which indicates that you are filing this message without further action.
"NNNĜHLC DE NNNĜTDU 1R (CITY AND STATE IF INSIDE OF THE STATE, OUT OF STATE, REGION, AREA, AND AFLOAT) OVER"
d. Receipt for traffic. Positive control of each message is required at all times. Each time a message is passed from one station to another, it is the responsibility of the transmitting station to ensure acknowledgment of receipt from the receiving station. At this point, custody of the message passes to the receiving station.
2. NET PARTICIPATION.
3. REPORTS BY THE ASSISTANT TO THE STATE DIRECTORS FOR NET OPERATIONS.
The assistant to the state director for net operations, (NNNĜGxx THREE), shall submit a quarterly report of the
membership participation to the state director. A FUR will be submitted monthly to the assistant to the region
director for net operations/reports (NNNĜASx THREE) as soon as possible. Region -THREES need to send their reports
to NNN0ASI THREE no later than five days after the month covered by the report.
Example of the message format:
RR NOASI
DE ------- ---
R ------Z --- --
FM NNNĜG-- THREE ---
TO NNNĜAS- THREE ---
INFO NNN0ASI THREE VA
NNNĜG-- ---
NNNĜG-- ONE ---
BT
UNCLAS
SUBJ: FREQUENCY USAGE REPORT FOR --- --
1. READ IN FIVE (5) COLUMNS:
FREQ MODE DAYS HRS MSGS
NEB SSB 30 30 49Ĝ
NEB SCD 30 30 40
148.975 FM 30 720 0
BT
NNNN
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Table of Contents
Northeast Area Front Page
2. NET OPERATION RESPONSIBILITY.
"NA1C, NA1C, THIS IS NNN0ASI FOUR, OVER"
In the case of an area or region net (multi-state), the NECOS will call for check-ins by state until all
states in the area or region where the net is located are called. The exception to this will be the NA1A
net where check-ins are called in order: area staff followed by region directors and state directors.
(2) The TRF REP should be allowed to check in first, followed ba all other stations. Traffic will be
listed by number of messages, precedence and destination. To ensure that your transmission was received
by NECOS, wait for an acknowledgment from NECOS.
(3) Subsequently, the NECOS should frequently call for additional stations during the net as follows:
"NA1C, THIS IS NNNN0ASI FOUR, OVER.".
"THIS IS NNN ZERO ALFA SIERRA INDIA, NO TRAFFIC. OVER."
(Stations listing Traffic): "THIS IS NNN ZERO ALFA SIERRA INDIA, I HAVE (2) PRIORITIES FOR NNN ZERO GOLF ALFA VICTOR. OVER"
c. Abbreviated Call Signs.
(2) The NECOS will always use his or her full call sign. All members aboard the net will also continue to use the
NECOS full call sign when communicating with the NECOS, but may use abbreviated call signs for themselves and all other
members aboard the net when once abbreviated call signs have been authorized by NECOS.
d. Alternate Net Control.
The NECOS, at his or her discretion, may appoint an ANECOS to assist in net operation as
directed by NECOS, especially during conditions of poor propagation.
e. Dissemination of Traffic.
NNN0XXX this is NNN0NCS call NNN0YYY at this time, OUT.
NNN0YYY this is NNN0XXX, OVER
This is NNN0YYY, OVER
NNNĜ--- THIS IS NNNĜ--- (Begin Conversation)
OVER (Ends Conversation).
f. Free Net Operation
g. Securing a Net.
"NA1C, NA1C, THIS IS NNN0ASI FOUR, CLOSE DOWN, OUT".
(2) It is not necessary to give the time when securing any net.
h. Operating Notes.
4. SINGLE CHANNEL DATA (SCD).
Procedures outlined in Chapters 8 and 9 of NTP 8(D) Draft will be used on nets using digital modes.
5. MESSAGE FORMAT. Refer to Annex Echo of Area Operations Guide for message format input into the MDS.
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Table of Contents
Northeast Area Front Page
1. DIGITAL MODES. RTTY, AMTOR, PACTOR, PACKET and CLOVER modes are described and explained in Chapters 8 and 9 of NTP-8(C).
2. TERMINAL NODE CONTROLLERS (TNC).
There is a full range of TNCs in use in the Northeast Area. Within the MDS, TNC parameters
are defined by the AA4RE software. Individual station parameters should be examined to ensure maximum interoperability with MDS/ADN
stations. Chapter 8 of NTP-8(C) provides a list of authorized AFSK tone pairs as well as other valuable information for use in setting
up a digital station. If available, the use of 170 Hz (2125 Hz Mark, 2295 Hz Space) should be used. A 200 Hz (2110 Hz Mark, 2310 Hz Space)
is equally effective. If using a digital signal processor, it may be necessary to alter the passband slightly.
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Table of Contents
Northeast Area Front Page
1. ASSOCIATE MEMBERSHIP.
The granting of associate membership has long been recognized as being inconsistent between areas. During
the fall 1991 Region Directors' Conference, Chief MARS and all region directors agreed to follow the guidelines
of NTP8(D) Draft, paragraph 340.a., and the spirit in which it was written. Clarification of the phrase "WHO, BECAUSE
OF CIRCUMSTANCE, CANNOT MEET PARTICIPATION REQUIREMENTS FOR CONTINUED MEMBERSHIP." is to mean those members
having severe medical conditions, serious illness (terminal) or moving into a retirement or assisted living
facility that no longer allows them to participate. Those members unable to meet participation due to moving,
changing of jobs, loss of job, etc., have other avenues available to them, i.e. leave of absence (LOA) or inactive
status. There are award programs available to properly recognize our outstanding MARS members, without arbitrarily
recommending associate membership.
2. U.S.N./U.S.M.C. OFFICER/ENLISTED RANK/RATING ABBREVIATIONS.
The following list is provided to aid you in understanding the common ranks/ratings within the Navy and Marine Corps.
This list does not, however, provide for every rank/rating within the Navy.
ENLISTED (USN) OFFICER (USN)
SR SEAMAN RECRUIT E-1 ENS ENSIGN O-1
SA SEAMAN APPRENTICE E-2 LTJG LIEUTENANT JUNIOR
GRADE O-2
SN SEAMAN E-3 LT LIEUTENANT O-3
PO3 PETTY OFFICER 3RD CLASS E-4 LCDR LIEUTENANT
COMMANDER O-4
PO2 PETTY OFFICER 2ND CLASS E-5 CDR COMMANDER O-5
PO1 PETTY OFFICER 1ST CLASS E-6 CAPT CAPTAIN O-6
CPO CHIEF PETTY OFFICER E-7 RDML REAR ADMIRAL
LOWER HALF O-7
SCPO SENIOR CPO E-8R ADM REAR ADMIRAL UPPER
HALF O-8
MCPO MASTER CPO E-9 VADM VICE ADMIRAL O-9
ADM ADMIRAL O-10
CWO (1-5) CHIEF WARRANT OFFICER
ENLISTED (USMC) OFFICER (USMC)
PVT PRIVATE E-12ND LT SECOND LIEUTENANT;O-1
PFC PRIVATE FIRST CLASS E-2 1ST LT FIRST LIEUTENANT O-2
LCPL LANCE CORPORAL E-3 CAPT CAPTAIN O-3
CPL CORPORAL E-4 MAJ MAJOR O-4
SGT SERGEANT E-5 LTC LIEUTENANT COLONEL O-5
SSGT STAFF SERGEANT E-6 COL COLONEL O-6
GYSGT GUNNERY SERGEANT E-7 BRIGEN BRIGADIER
GENERAL O-7
MSGT MASTER SERGEANT E-8 MAJGEN MAJOR GENERAL O-8
1STSGT FIRST SERGEANT E-8 LTGEN LIEUTENANT
GENERAL O-9
MGYSGT MASTER GYSGT E-9 GEN GENERAL O-10
SGTMAJ SERGEANT MAJOR E-9
U.S. NAVY ABBREVIATED RATES
AB AVIATION BOAT SWAIN'S MATE
AC AIR TRAFFIC CONTROLLER
AD AVIATION MACHINIST'S MATE
AE AVIATION ELECTRICIAN'S MATE
AG AEROGRAPHER'S MATE>
AK AVIATION STOREKEEPER
AM AVIATION STRUCTURAL MECHANIC
AO AVIATION ORDNANCEMAN >
AS AVIATION SUPPORT EQUIPMENT TECHNICIAN
AT AVIATION ELECTRONICS TECHNICIAN
AW AVIATION ANTI-SUBMARINE WARFARE OPERATOR
AZ AVIATION MAINTENANCE ADMINISTRATION MAN
BM BOATSWAIN'S MATE
BU BUILDER
CE CONSTRUCTION ELECTRICIAN
CM CONSTRUCTION MECHANIC
CS CULINARY SPECIALIST
CT CRYPTOLOGIC TECHNICIAN
DC DAMAGE CONTROLMAN
DK DISBURSING CLERK
DM ILLUSTRATOR-DRAFTSMAN
DT DENTAL TECHNICIAN
EA ENGINEERING AIDE
EM ELECTRICIAN'S MATE
EN ENGINEMAN
EO EQUIPMENT OPERATOR
FC FIRE CONTROLMAN
FT FIRE CONTROL TECHNICIAN
GM GUNNER'S MATE>
GS GAS TURBINE SYSTEM TECHNICIAN
HM HOSPITAL CORPSMAN
HT HULL MAINTENANCE TECHNICIAN
IC INTERIOR COMMUNICATIONS ELECTRICIAN
IS INTELLIGENCE SPECIALIST
IT INFORMATION SYSTEMS TECHNICIAN
JO JOURNALIST
LI LITHOGRAPHER
LN LEGALMAN
MA MASTER-AT-ARMS
MM MACHINISTS MATE
MN MINEMAN
MR MACHINERY REPAIRMAN
MT MISSILE TECHNICIAN
MU MUSICIAN
NC NAVY COUNSELOR
OS OPERATIONS SPECIALIST
PC POSTAL CLERK
PH PHOTOGRAPHER'S MATE
PN PERSONNELMAN
PR AIRCREW SURVIVAL EQUIPMENT MAN
QM QUARTERMASTER
RP RELIGIOUS PROGRAM SPECIALIST
SH SHIP'S SERVICEMAN
SK STOREKEEPER
ST SONAR TECHNICIAN
SW STEELWORKER
TM TORPEDOMAN'S MATE
UT UTILITIESMAN
YN YEOMAN
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Northeast Area Front Page
3 October 2002
SUBJECT: Northeast Area Emergency Communications (ECOM),
Letter of Promulgation
To: Area Staff, Region Staff, State Directors, and all Members, Northeast Area
W. J. Freiler
DIRECTOR NAVMARCORMARS NORTHEAST AREA
NORTHEAST AREA EMERGENCY COMMUNICATIONS PLAN
1 PURPOSE.
2. DEFINITION.
3. SCOPE.
4. POLICY.
5. ORGANIZATION.
6 IMPLEMENTATION.
c. INITIAL REQUEST.
d. ALERTING.
f. DURING THE EMERGENCY.
g. AFTER THE EMERGENCY.
NOTE: This applies to NNNĜASI TWO as well as Area staff.
i. PARTICIPATION CREDIT DURING EMERGENCIES.
j. STATE EMERGENCY COMMUNICATIONS PLAN.
SITREPs will be sent using the following formula:
SITREPs will be consecutively numbered to facilitate correlation of reports by higher echelons.
Standard categories of information for 1 through 5 in text of a SITREP will not be omitted. Lack
of information or a negative report will be made using the following terms:
Prior to the termination of actual emergency or exercise, a FINAL SITREP shall be drafted by the
state director or his/her designated representative and sent to the area director.
IMPLEMENTATION message
"TERMINATE EMERGENCY AT (location(s)), SECURING THE (Net Designator) AT (time)Z."
Upon termination of a state of emergency, the state director or his/her designated representative,
shall report the following by message to the area director:
Sample Report message:
All exercises shall be made known to the area director and his/her Assistant for Emergency
Communications in advance of the actual exercise operation. State Emergency Communication Plans
(SECP) will provide for such activities and tests as may be required to assure that all emergency
capabilities in this plan are exercised regularly. Exercises outside of the State's regularly
scheduled nets may be conducted upon requests made to the Area Director. The "Concept of Operations'
for Emergency Communications exercises will use extreme care to identify all transmissions dealing
with simulated conditions as 'EXERCISE' traffic.
Sample message text:
9. FREQUENCY ASSIGNMENTS.
b. COMMON FREQUENCIES.
NAVMARCORMARS members have been tasked to provide Essential Elements of Information (EEI) messages
to DOD via Chief, NAVMARCORMARS. These reports will specifically relate to emergency situations,
usually of local nature, that may or may not warrant the setting of an emergency communication
condition as described above. EEI reports are NOT substitutes for the reports required during a
COMCON condition.
Each year, the Northeast Area experiences natural disasters during its twelve months, e.g. severe
snow storms, hurricanes, major flooding, etc. There may be times when only one state within the
area is affected by a natural disaster. In this case it is the responsibility of the state
director or his/her ECOM Assistant to activate COMCON in order to establish their ECOM net within
their state jurisdiction. (Ref: ANNEX C Paragraph 6d ALERTING.) Adjacent states may be called
upon to assist due to wide spread of natural disaster and/or the lack of manpower to provide the
necessary communications. If in the judgment of the Area Director or his/her ECOM Assistant it
becomes necessary to activate the entire Area, this will be done but only if the natural disaster
is a wide spread moving natural disaster, e.g. hurricanes, Nor'easters, etc. Should COMCON ZERO
be established for an actual event of any natural disaster by NECOS in his/her respective state,
adjacent states within the Northeast Area shall make every effort to assist state(s) affected by
natural disaster. This may be in the movement of EEI traffic into the MDS, assisting as ANECOS,
etc. Remember, TEAMWORK is what makes it possible for NAVMARCORMARS to be professional
communicators in the primary mission of NAVMARCORMARS, which is ECOM support. During many natural
disasters, e-mail access may not be possible due the loss of phone service (dial-up) and cable TV
(cable modem). Therefore, be prepared to submit EEI reports either via digital mode or SSB, as
well as FM mode.
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1. PURPOSE. The purpose of Annex D is to establish guidelines for the operation and administration of the
WinLink (WL2K) System in Northeast Area. Effective 01 September 2008, the MDS (MARS DATA SYSTEM) is no longer operational. All record
traffic not passed on local nets will be sent via WL2K. Information on WL2K can be found on the NAVMARCORMARS
National website, WL2K INFO.
2. CONCEPT. The WL2K provides a system for expeditious handling of message traffic based on the most recent
electronic digital protocols available.
3. BASIC PRINCIPLES.
b. Communications reliability is always the first requirement. To ensure that we maintain the
ability to deliver a message exactly as the originator meant, it is necessary to utilize all
available means of delivery, as often as possible, preserving all sub-system networks at their
highest level of accuracy. To facilitate rapid handling of message traffic, we must use
prescribed procedures and maintain established circuit networks. Reliability will be sacrificed
if we rely solely on automated delivery and neglect the circuits that supply the most training
for the majority of our membership.
The block of call signs NNN0DUA through NNN0DUZ has been made available to the Northeast Area to be
assigned by the area director solely at his/her discretion. The current assignments and authorized
users are listed below (SDir = State Director):
b. Explanations by line number from paragraph 10a above
2. DTG LINE -- Indicates time that message was received by originating station from the
drafter of the message.
3. FROM LINE -- `FM', the originator's title, first name, last name, city state abbreviation,
slant, your full callsign and your state abbreviation.
4. TO LINE -- `TO', title, first name, last name. If going to a ship add "AA" (for Afloat
Atlantic) or "AP" (for Afloat Pacific), forward slant, ship's full callsign and "AA" or "AP".
5. STREET ADDRESS (if Ashore), ADDRESSEE'S DIVISION OR UNIT (if Afloat)..
6. City, State, two-letter Postal abbreviation and Zip Code . (Not required for traffic
going to ships.
7. State Area Code, DASH (-), Phone Number Prefix, DASH (-), - digit extension. (Not
required for traffic going to ships)..
8. 'BT'
9. `UNCLAS'
10. Message text, no more than 50 words.
11. 'BT'
12. `NNNN'
2. DTG LINE -- The time that the originator received message from the drafter.
3. FROM LINE - 'FM', Callsign of station originating the message and the State abbreviation
where the originator is located.
4. TO LINE:- 'TO', Callsign(s) of individual stations or collective address designators who
are to take action on this message. "ZEN/" in front of any callsign will indicate that this
message was passed to subject callsign by other means.
5. INFO LINE:- 'INFO', Callsign(s) of stations or collective address designators for whom
this message is provided as info only. "ZEN/" in front of any callsign will indicate that
this message was passed to subject callsign by other means.
6. XMT LINE:- 'XMT', Callsign(s) of stations included in collective address designators
in the "TO or "INFO" lines who are not to receive a copy of this message.
7. 'BT'
8. 'UNCLAS'
9. SUBJECT LINE:- 'SUBJ' followed by a short subject describing the contents of the message.
10. REFERENCES: - A list of references referred to in the message. These are listed preceded
by "A" for the first reference, "B" for the second reference, etc.
11. MESSAGE TEXT: - Up to 100 lines of message text. If the message exceeds 100 lines, it
must be split into two or more messages.
12. 'BT'
13 'NNNN'
c. Sending and receiving traffic.
There is also the possibility that the message could be of dual precedence. The dual precedence
indicates that the message is to be delivered at the higher precedence to ACTION addees and at the
lower precedence to the INFO addees. For example, a message sent to NNN0ASI, INFO NNN0ASA, to be
delivered as a priority message to NNN0ASI, but only as a routine message to NNN0ASA, would be
formatted as follows:
Return to
b. The use of abbreviated text numbers is encouraged. When using an abbreviated text, members
are cautioned to ensure correct transposition. Abbreviated texts shall always be transposed
to the proper meaning prior to delivery to addressees.
b. Requests for the establishment of an NMAT shall be submitted via Chain of Command to Chief,
Navy-Marine Corps MARS with sufficient justification.
b. ARL numbered radiograms marked with an asterisk (*) ARE NOT AUTHORIZED FOR USE ON NAVY-MARINE
CORPS MARS CIRCUITS.
* NOT AUTHORIZED ON MARS CIRCUITS.
This Emergency Communications Plan (ECP) provides guidelines for establishment of emergency
communications facilities to support military and civilian agency activities in the event of and emergency
as defined in NTP-8(C), Annex D. Both NTP 8(D) Draft, Annex D and the NORTHEAST AREA OPS GUIDE ANNEX C are subject
to changes as directed by CHNAVMARCORMARS, and/or Northeast Area Director. All Northeast Area stations are
to "pen and ink" these changes when directed by CHNAVMARCORMARS or the area director.
Emergency communications are defined as a sudden, generally unexpected occurrence or set
of circumstances demanding an immediate system for sending and receiving messages. Emergencies are divided
into four basic types as follows:
a. Civil riot or uprising
b. Natural disasters
c. Hostile action
This ECP is applicable to all NAVMARCORMARS stations within the Northeast Area.
It shall be the policy that NAVMARCORMARS will be utilized to support said activities until normal communications
channel are restored with priority given to support of Navy-Marine Corps activities. Utilization of these
resources must be requested by civilian or military authorities. A request for the utilization of these
resources need not be outstanding. An ECP may be activated in preparation for use when an emergency situation
develops.
Organization shall be per NTP 8(D) Draft and such other directives and instructions as promulgated by competent
authority.
Execution of this ECP shall be as outlined in NTP 8(D) Draft, D710 and can be initiated by any NAVMARCORMARS
member who becomes aware of an emergency situation. Implementation shall be initiated through the
appropriate Chain of Command as defined in NTP 8(D) Draft and any other directives or instructions promulgated
by competent authority. Implementation of the ECP shall extend the normal daily operation into a 24-hour
operation, maintaining all procedures as established at the time of implementation.
a. AUXILIARY RADIO TEAMS.
NOTE: This message should be sent over an state net - NOT an area or region net. The state director or
Assistant for ECOM should notify NNNĜASI or NNNĜASI ONE and NNNĜASI TWO on their ART status.
State Directors are encouraged to form at least one Auxiliary Radio
Team (ART) within their respective area. Mobile capabilities should be developed to the extent significant
to the area concerned with a 50 to 100 mile operating radius as a minimum. NTP 8(D) Draft, D661 provides ART
composition and equipment requirements. If an ART has been formulated, the following message format is
suggested as a means of informing State Directors and his/her Assistant for ECOM of the team's operational
readiness (OPREDREP).
O (dtg)
FM NNNĜ--- (ART callsign)
BT
UNCLAS
SUBJ: OPREDREP (name of emergency)
1. (List of callsigns of stations available for ART)
2. (Number and types of stations available: HF,
mobile, portable, VHF, etc.)
3. (ECOM frequencies available)
4. (Time team will be available for deployment)
5. (Additional requirements, comments)
BT
b. STATION AUGMENTATION TEAMS.
NOTE: As per NTP 8(D) Draft, D900, it is not necessary to activate a COMCON to submit an EEI report.
State Directors are encouraged to form Station Augmentation
Teams (SAT) for Military Auspices, NAVAMRCORMARS RADSTAs, key affiliate stations, and for the area director's
radio station (NAV ONE). SATs must be of sufficient mobility to operate any designated "emergency communications
station" within their locality. NTP-8(C) delineates SAT composition and requirements. When SAT members are
not operating their own equipment during an emergency, use of member equipment to augment the normal equipage
of the "emergency communications station" is encouraged. The Commanding Officer or Officer-in-Charge of a
Command/Activity sponsoring a Military Auspices NAVMARCORMARS RADSTA may request the establishment of a SAT
to support the station. Such requests will be submitted to the area director or his/her assistant. All SATs
must receive periodic familiarization training at the station they are designated to augment and with the
operating procedures therein. When this plan is in effect, Commanding Officers or Officers-in-Charge of
activities to which SATs are assigned are requested to issue invitational, NO COST to the government orders
to the SAT members. This action is necessary to protect the volunteer NAVMARCORMARS member under workman's
compensation and to establish the official nature of their presence in the area.
Initial requests for emergency communications on a local or state level should
be made by the state assistant for ECOM via the state director to the area director or his/her assistant,
with information to the NEA Assistant for ECOM (NNNĜASI TWO) and respective region director (NNNĜASx) and
Assistant for ECOM Planning (NNNĜASx TWO). Individual members who become cognizant of an emergency condition
or impending disaster should immediately initiate action to notify his/her state Assistant for ECOM and/or
the state director of other competent authority. In the event none of the authorities designated can be
contacted, the member shall activate an emergency net as prescribed in NTP 8(D) Draft, Annex D, and report per
the proper article, while continuing efforts to contact designated authorities. The station activating an
emergency net shall take firm control of the net and conduct directed net operations until relieved by higher
authority or until the emergency has passed. All NAVMARCORMARS members will regard NECOS of an emergency net
as possessing full authority of and acting for the State Assistant for ECOM or higher authority, until otherwise
directed.
It shall be the responsibility of each state director to develop an effective notification
procedure to provide timely response to meet the mobilization requirements of an emergency situation. The following
alerting conditions and actions required will apply:
(COMCON)
COMCON III
An emergency or disaster situation is expected to develop within 48 hours.
a. Alert NAVMARCORMARS stations to
monitor primary frequencies to the extent feasible.
b. Take preliminary precautions (i.e. test emergency power, locate essential items such as flashlight, the ECP, etc.
c. Continue with normal routines commensurate with above items.
COMCON II
An emergency or disaster situation is anticipated within 24 hours.
a. Effect all measures necessary to activate on short notice.
b. Curtail routine as necessary for readiness.
COMCON I
An emergency or disaster situation is imminent
a. Suspend all normal operations as warranted.
b. Activate emergency networks and ECP as
necessary.
COMCON Ø
An emergency or disaster situation exists.
Same as for COMCON I.
e. CONCEPT OF OPERATION.
(1) Verify station equipment capabilities by regular participation in scheduled traffic nets and planned exercises.
(2) Check antenna systems and exterior station equipment semi-annually to ensure dependability.
(3) Maintain a small stock of spare parts (i.e. tubes, batteries, fuses, etc) to ensure dependability.
(4) Make provisions for obtaining emergency power. Test and operate generators once a month.
(5) Familiarize yourself with the contents of your State and local ECP. Have them ready for ready reference.
(6) List agencies and important phone numbers and keep them with your copy of the ECP.
(7) Monitor PRIMARY frequencies used in your State.
(1) Follow the ECP for type of communications emergency involved, e.g. area, region, state or local, and the
instructions of NECOS.
(2) Maintain a speaker watch on active circuits.
(3) Check into the net when NECOS opens the net for that purpose. DO NOT TUNE, TEST, or transmit
without permission of the NECOS.
(4) Accuracy is paramount in emergency situations; all other considerations are secondary.
(5) Notify the NECOS if you must leave the net.
(6) Maintain a log of messages sent, received and action taken.
(7) Avoid any speculative comments, rumors, or statements.
(8) Do NOT disclose information gained from military circuits, including NAVMARCORMARS circuits,
except as authorized by your state Assistant for ECOM or higher authority.
(1) Retain all logs for a minimum of three (3) years in your station files.
(2) Report by letter to your state Assistant for ECOM all activities during the emergency.
(3) Recommend to your state Assistant for ECOM any changes, improvements, or additions that you
feel are needed to improve emergency operations.
h. TERMINATION OF EMERGENCY SITUATION.
NOTE: All CHNAVMARCORMARS BCSTs pertaining to ECOM included.
(1) The phrase "SECURE FROM COMCON ZERO" transmitted by any means from designated authorized
individuals (e.g. NNNĜASI or assistant, NNNĜASI TWO, cognizant state director, state Assistant for
ECOM, NECOS, etc.) indicate the immediate discontinuance of emergency conditions. However, all
message traffic in the system at the time of termination will be cleared prior to the closing of nets.
This includes all EEI messages and SITREPs.
(2) A message directing the reinstatement of emergency conditions may be originated by any
NAVMARCORMARS station in the disaster location. Normally the state Assistant for ECOM or higher
authority will initiate such action.
Time spent in actual disaster communications, including ECOM exercises, shall be reported in the
summary report filed with the state director. Participation hours shall be credited at twice the
rate of normal participation hours by the member.
A State Emergency Communications Plan (SECP)should:
(1) Utilize existing networks, members, and resources to the maximum extent possible. Constant
revision of SECP is necessary to incorporate new capabilities into the plan as they become available.
(2) Be flexible and provide alternatives for various situations. This plan should not be keyed
to any one individual or situation.
7. REPORTS.
(3) Ensure that adequate support organization is developed prior to emergencies to allow effective
alerting and operations over an extended period of time.
(4) Include local plans. It is the local plan that can be effective in the first few hours of an
emergency until a large organization can be brought into action.
(5) Provide a means of support for three types of emergencies:
(a) DISTANT EMERGENCY - One requiring relay, delivery and/or transmission of a volume of traffic in
formal message form.
(b) STATE EMERGENCY - One requiring a mixture of formal messages (written) and informal command
or administrative traffic (verbal orders).
(c) LOCAL EMERGENCY - One requiring mobile and portable units at the source handling little formal
traffic and a high percentage of administrative command traffic.
a. IMPLEMENTATION REPORT.
NOTE: If this is an actual incident/exercise within the state level, paragraph 3A should include
COMCON status along with other pertinent information. Should this be an actual incident/exercise
at the area or region level, paragraph 3B should include COMCON status along with other pertinent
information. WRT paragraph 3C, if it is an actual incident, it is recommended that CHNAVMARCORMARS
monitor frequencies in use for ECOM event. If this is a MARS exercise, it is not required by
CHNAVMARCORMARS to monitor thus paragraph 3C will show the word "NONE".
Upon implementing any portion of this ECOM Plan by a NAVMARCORMARS station, an IMPLEMENTATION
report shall be drafted, with an OPERATIONAL IMMEDIATE precedence, and sent to the following:
Chief, NAVMARCORMARS (NNNĜASA)
Reports will conform to the following format:
Assistant to Chief MARS for Emergency Communications (NNNĜASZ)
Director, Northeast Area (NNNĜASI)
Assistant Director, Northeast Area (NNNĜASI ONE)
Northeast Area Assistant for ECOM (NNNĜASI TWO)
cognizant Region Director (NNNĜAS#)
region director Assistant for ECOM Planning (NNN0AS# TWO)
state director
state director Assistant for ECOM.
O (DTG)
FM (CALLSIGN)(STATE)
TO NNNĜASA VA
NNNĜASZ GA
NNNĜASI PA
NNNĜASI ONE NNY
NNNĜASI TWO PA
NNNĜAS- --- (YOUR REGION DIRECTOR)
NNNĜAS- TWO --- (YOUR REGION ECOM ASSISTANT)
NNNĜG-- ---- (YOUR STATE DIRECTOR)
NNNĜG-- TWO ---- (YOUR STATE ECOM ASSISTANT)
BT
UNCLAS
SUBJ: EMERGENCY COMM IMPLEMENTATION
1. (CIRCUMSTANCES REQUIRING IMPLEMENTATION)
2. (NAVMARCORMARS SERVICES REQUIRED - YES OR NO)
(IF YES, NAME AND TITLE OF REQUESTOR)
3. (ADDITIONAL COMMUNICATIONS SUPPORT REQUIRED - YES OR NO)
(IF YES, TO WHAT EXTENT AND SCOPE)
A. STATE - ACTION TO BE TAKEN BY STATE DIRECTOR
B. REGION - ACTION TO BE TAKEN BY REGION DIRECTOR
C. OUTSIDE OF REGION - ACTION TO BE TAKEN BY CHNAVMARCORMARS
BT
b. SITUATION REPORTS (SITREPS) DURING EMERGENCIES.
NOTE: If you require emergency communications assistance from adjacent states, be sure to show in
the heading both the state director and his/her ECOM Assistant.
Upon initial activation of an emergency network and every two (2) hours thereafter for as long
as the net is in operation, the state director or his/her representative shall draft and send
a situation report to the area director. The area director will in turn consolidate reports
and make a report to Chief, Navy-Marine Corps MARS, and the Assistant to Chief MARS for
Emergency Communications (NNNĜASZ).
P (DTG)
FM NNNĜG (STATE DIRECTOR OR HIS/HER TWO)
TO NNNĜASI PA
INFO NNNĜASI ONE NNY
NNNĜASI TWO PA
NNNĜAS- --- (YOUR REGION DIRECTOR)
NNNĜAS- TWO --- (YOUR REGION ECOM ASSISTANT)
(YOUR STATE DIRECTOR OR TWO DEPENDING ON ORIGINATOR)
BT
UNCLAS
SUBJ: SITREP ONE (TWO, THREE,..., FINAL)
1. (BRIEF RESUME OF SITUATION IN DISASTER AREA)
2. (NET DESIGNATOR(S) AND NUMBER OF STATIONS PARTICIPATING
3. (ADVISORY INFORMATION, RECOMMENDATIONS, NEEDS, ETC.)
4. (PROGNOSIS FOR NEXT TWO HOURS)
5. (OTHER PERTINENT INFORMATION, PROBLEMS, EQUIPMENT PERFORMANCE, ETC)
BT
NNNNNO CHANGE - Used to indicate that the item is the same as previously reported.
NEGATIVE - Used to indicate this category is not applicable, not being used, or nothing to report.
NOT AVAILABLE - Information requested by this category is not available at this time.
The following are examples of both IMPLEMENTATION and SITREP messages:
DE NNNĜLNL ĜĜ1
O 011635Z NOV 2ØĜ9
FM NNNĜLNL NJ
TO AAN3EEI VA
NNN0ASA VA
NNNĜASZ GA
NNNĜASI PA
NNNĜASI ONE NNY
NNNĜASI TWO PA
NNNĜAS2 NJ
NNNĜAS2 TWO NNY
NNNĜGBG NJ
NNNĜGBG TWO NJ
NNNĜGCP PA
NNNĜGCP TWO PA
NNNĜGBK SNY
NNNĜGBK TWO SNY
BT
UNCLAS
SUBJ: EMERGENCY COMMUNICATIONS IMPLEMENTATION
1. SNOW STORM THROUGHOUT NEW JERSEY
2. YES - JOHN SMITH 6Ĝ9-555-1234 NEW JERSEY STATE OEM
3. YES
A. REQUEST SET COMCON ONE NJ AREA. ACTIVATE CALL UP TREE. ESTABLISH
THE NJ STATE ECOM NET (2G8E) ON 7385.Ĝ KHZ PRIMARY, 4Ĝ11.Ĝ KHZ
SECONDARY.
B. REQUEST STATIONS FROM ADJACENT STATES GUARD PRIMARY AND
SECONDARY FREQUENCIES.
C. NEGATIVE
BT
NNNNSITREP message:
8. SIMULATED EMERGENCIES OR EXERCISES.
DE NNNĜLNL ĜĜ2
c. TERMINATION OF EMERGENCY.
P 0117Ĝ5Z NOV 2ØĜ9
FM NNNĜGBG TWO NJ
TO NNNĜASI PA
INFO NNNĜASI ONE NNY
NNNĜASI TWO PA
NNNĜAS2 NJ
NNNĜAS2 TWO NNY
NNNĜGBG NJ
BT
UNCLAS
SUBJ: SITREP ONE
1. NEW JERSEY STATE OEM HAS REQUESTED COMMUNICATIONS SUPPORT FROM
NAVMARCORMARS. EFFORTS ARE UNDERWAY TO RESTORE POWER AND
COMMUNICATIONS. ESTIMATED TIME TO RESTORE POWER IS TWELVE TO
FIFTEEN HOURS.
2. 2G8E - TWENTY
3. NEW JERSEY OEM HAS REQUESTED NAVMARCORMARS REMAIN IN ACTIVE 4.
4. STATUS UNTIL POWER RESTORED. GAS FOR GENERATORS NEEDED.
5. NO CHANGE
6. GENERATOR FUEL GOOD FOR FIVE HOURS OF OPERATION.
BT
NNNN
When terminating an emergency, the Net Control station of the
Emergency Nets shall announce (1) Net designator(s) and frequency(ies)
(2) Total number of stations participating
(3) Total traffic count (messages sent, received, relayed)
(4) Total number of hours of net operation
(5) Date/time of opening and securing net(s)
(6) Appropriate supplemental information, problems encountered, etc
DE NNNĜZUG ĜĜ9
The state director or his/her designated representative will file a detailed report of the emergency
activity within his/her state to the area director no later than five (5) days after the conclusion
of such activity. Pertinent photographs and newspaper clippings (if available) are desired.
Problems and recommended solutions will be included for use in similar future situations. The
Assistant to the Director for Emergency Communications (NNNĜASI TWO) shall be an INFO addee on all
reports. In every instance, try to be concise and to the point, but not so brief as to be
incomprehensible. Reports facts only. If you must report opinions or estimates, do so with the
indication that they are just that. DO NOT report rumors or hearsay. Under no circumstances
should NAVMARCORMARS members endanger themselves to secure information or perform other tasks.
Leave the job of gathering information, etc. to those who have been trained for that purpose.
Remember, our primary mission is to communicate information rather than gather it.
R 01193ĜZ NOV 2ØĜ9
FM NNNĜGBG NJ
TO NNNĜASI PA
INFO NNNĜASI ONE NNY
NNNĜASI TWO PA
NNNĜAS2 NJ
NNNĜAS2 TWO NNY
BT
UNCLAS
SUBJ: OPERATIONS REPORT
A. 2G8E, 7385 KHZ
B. TWENTY
C. TWENTY FIVE
D. TWENTY SEVEN HOURS
E. 0116ĜĜZ NOV Ĝ9 - 0219ĜĜZ NOV Ĝ9
F. NOT ENOUGH MOBILE UNITS, ADDITIONAL GENERATORS REQUIRED.
BT
NNNN
a. EMERGENCY EXERCISE REPORTS.
Emergency Exercise reports shall be similar to reports required for an actual emergency except
that 'MARS EXERCISE' or 'EXERCISE (CODEWORD)' shall appear on the first line after the message
classification (UNCLAS) and following paragraph 1H in the text.BT
UNCLAS MARS EXERCISE (OR MARS EXECISE KEEP CHARGING)
SUBJ: EEI EVENT/STATE
TEXT (SHALL CONSIST OF PARAGRAPHS 1A THROUGH 1H AND ALL MUST BE
ANSWERED. THE LINE FOLLOWING PARAGRAPH 1H SHALL READ AS 'MARS
EXERCISE' OR EXERCISE NAME, I.E. 'MARS EXERCISE KEEP CHARGING')
BT
NNNNa. NORTHEAST AREA ECOM FREQUENCIES.
10. TRI SERVICE SUPPORT FOR DOD. Primary: NFL
Secondary: NFE / NDN / NCN
Traffic: NDP
RDS: NCM
Common frequencies (7382.5 KHz Primary, 14385.Ĝ and 4Ĝ42.5 KHz
Secondary) are designated as National ECOM frequencies. In the event of activation of a
northeast Area ECOM net, NECOS shall designate a station to guard one or more of these
frequencies. NECOS shall be responsible for assigning member stations to guard other
frequencies as may be required. Stations guarding frequencies other than the primary shall
report activity on their guard frequency to the Primary NECOS at least once per hour. All
stations including the RDS traffic rep will operate on the primary frequency in order to
receive and deliver the IMPLEMENTATION report. Following the IMPLEMENTATION report, the
Traffic Rep shall secure his/her station in order to submit that report on the ADS system.
NECOS may utilize any Area frequency as propagation conditions or interference requires. The
main purpose of the Area primary frequency will be to handle administrative traffic. The main
purpose of the Area Traffic frequency will be to accept health and welfare traffic to relay via
AMTOR/PACTOR to the ADN system. VHF frequencies should be used for local communications at the
disaster site in so far as practical. State directors are encouraged to establish repeater
sites within their jurisdictions. These can include portable as well as a linked repeater
system. Silence should be observed on the primary and secondary frequency(ies) for five minutes
at the quarter and third-quarter hour to listen for weak stations.a. EEI MESSAGES.
NOTE: If you are sending a MARS exercise message, address it to AAN3EEI VA in the TO line. Be sure
to have a hard copy of the information shown above along with the current EEI Identifiers listed in
NTP 8(D) Draft while watching your evening news. Doing so will enable you to submit an EEI report in
rapid time.
The following format must be used for EEI messages and, as stated above,
may be submitted with or without an emergency condition being declared:DE NNNĜ___ (STATION SERIAL NUMBER)
O (DTG)
FM NNNĜ(YOUR CALLSIGN AND AREA)
TO AAN3EEI VA
INFO NNNĜASA VA
NNNĜASI PA
NNNĜASI ONE NNY
NNNĜASI TWO PA
NNNĜAS(REGION DIRECTOR CALLSIGN AND AREA)
NNNĜAS(REGION ECOM ASSISTANT AND AREA)
NNNĜG(STATE DIRECTOR CALLSIGN AND AREA)
NNNĜG(STATE DIRECTOR ECOM ASSISTANT CALLSIGN AND AREA)
NNNĜASZ GA
BT
UNCLAS ACTUAL INCIDENT OR MARS EXERCISE
SUBJ: EEI REPORT
1. REF(NAME OF EVENT/EXERCISE AND STATE - USE APPROPRIATE EVENT
IDENTIFIERS AS LISTED IN NTP-8(C) D9Ĝ2.)
A. SITUATION: (WHAT, WHERE, AND TIME)
B. MEDICAL FACILITES: (STATUS OF EMERGENCY MEDICAL FACILITIES)
C. TRANSPORTATION:(ACCESSIBILITY OF INVOLVED AREA)
D. DAMAGE/INJURED: (WHAT WAS DAMAGED, LOCAL TRANSPORTATION STATUS)
E. UTILITIES:(AREA UTILITY STATUS)
F. COMMUNICATIONS:(LOST COMMUNICATIONS STATUS)
G. SOURCE: (INFORMATION SOURCE)
H. OTHER INFO:(REMARKS AND OTHER PERTINENT INFORMATION - IF NONE, STATE 'NONE')
ACTUAL INCIDENT OR MARS EXERCISE
BT
NNNN
Keep the EEI report BRIEF and ACCURATE.Sample EEI Message:
NOTE: As you can see, the above EEI sample message is kept brief and accurate. Take note of the
DTG starting with paragraph 1A as the earliest DTG followed by the DTG in paragraph 1G. Finally
the DTG in the heading, which should be the latest DTG. If you hold a state, region or area staff
position in the heading of your EEI report, be sure to 'ZEN' your call sign in the heading.
DE NNNĜVJN 018
O 221830Z FEB 2008
FM NNNĜVJN PA
TO AAN3EEI VA
INFO NNNĜASA VA
NNNĜASI PA
NNNĜASI ONE NNY
NNNĜASI TWO PA
NNNĜAS3 VA
NNNĜAS3 TWO WV
NNNĜGCP PA
NNNĜGCP TWO PA
NNNĜASZ GA
BT
UNCLAS ACTUAL INCIDENT
SUBJ: EEI REPORT
1. REF WHITE BLANKET/PA
A. SITUATION: SNOW HAS BEEN FALLING OVERNIGHT AND INTO THE DAY
SO FAR IN NORTHAMPTON/LEHIGH COUNTIES. 221750Z FEB2008
B. MEDICAL FACILTIES: OPERATIONAL
C. TRANSPORTATION: I-78, ROUTE 22, ROUTE 33, I-476 ARE SNOW COVERED.
MINOR ACCIDENTS ON ALL MENTIONED ROUTES BUT NO ROADS CLOSED. SOME
DELAYED FLIGHTS OUT OF LEHIGH VALLEY INTERNATIONAL AIRPORT. SECONDARY
ROADS HAVE NOT BEEN TOUCHED SINCE MAJORT EFFORT IS ON THE MAJOR
ROADS.
D. DAMAGE/INJURED: SOME MINOR INJURIES REPORTED WITH THE VEHICLE
ACCIDENTS.
E. UTILITIES: OPERATIONAL
F. COMMUNICATIONS: UNAFFECTED
G. SOURCE: SCANNER-NORTHAMPTON COUNTY 911 CENTER, NAZARETH, PA, LEHIGH
COUNTY 911 CENTER, ALLENTOWN, PA, PA TURNPIKE FREQUENICES. PERSONAL
OBSERVATION, NNN0VJN, BATH, PA 221815Z FEB 2008
H. OTHER INFO: UPDATES TO FOLLOW IF NECESSARY.
ACTUAL INCIDENT
BT
NNNNb. EEI IDENTIFIERS.
NOTE: Per NTP 8(D) Draft D900, it is NOT required by any station to activate COMCON at any level to
submit an EEI report.
The following are EEI event identifiers to be used in EEI reports:
(MAJOR)
(MAJOR)
(other than hurricane or tornado)
DAMAGED (MAJOR)
LINK DOWN
BROKEN/DAMAGED
Changes to the above list of EEI identifiers that are issued in a
CHNAVMARCORMARS BCST shall be made as 'PEN AND INK'.
c. METHOD OF SUBMISSION.
11. NATURAL DISASTER PLAN.
The following is the procedure for submitting EEI reports both by e-mail and message format
(via WL2K) (refer CHNAVMARCORMARS BCST 09/08). Submit the EEI messages by e-mail to the
following addresses: TO: AAN3EEI@winlink.org
If your e-mail program has the ability to mark the message URGENT or HIGHEST PRIORITY, do so. The
e-mail subject line should begin with '//MARS O/ACTUAL EEI'(per CHBCST 09/08).
Example: '//MARS O/ACUTAL EEI'
Complete the text of the message beginning with paragraph 1A through 1H as done when
submitting the EEI report via the MDS. Send the EEI message as prepared above via e-mail. Submit
the EEI message via WL2K. E-mail forwarding may be done by
any station relaying the message prior to entry into WL2K. The station submitting the message via e-mail should follow ALL the
procedures listed above.
Top of Annex C
Emergency Communications pages
Table of Contents
Northeast Area Front Page
WinLink 2000 SYSTEM (WL2K)
a. MARS provides an emergency communication system as an adjunct to normal naval communications.
The system must always be ready to meet the requirements within its available resources and be
compatible with the Naval Communication System. To do this, methods, procedures and training must
be adequate and capable of shifting to an emergency status without change. The IDN, NDN and ADN
stations of the MDS, more so than any other stations in MARS, must be guided by certain basic
principles that have been proven through years of naval communications. Foremost among these is
reliability, then security and speed.
4. WL2K AREA MARS SYSTEM GUIDELINES.
a. Northeast Area Traffic Handling Guidelines.
(1) All traffic will be processed through State Traffic Nets. This means no traffic will be
removed from a MBO and delivered to the addee without first being passed on a State Net.
(2) The removal of traffic from a MBO does not mean that it has been rogered for. It is
guarded for at this time; the actual roger for a piece of traffic is on a State Traffic Net.
(3) NTP8(C) establishes the operation goals for traffic delivery. Routine in 6 hours or next
working day which would not preclude it being brought to an State Traffic Net. The only exception
is for traffic of Priority or higher precedence where the traffic rep may pass the traffic by
whatever means available to meet the guidelines established by the NTP8(C).
(4) Traffic that is not rogered for on a State Net can be held for a maximum of 24 hours before
looking for alternate means of delivery. In no case should traffic be held in excess of 24 hours.
There are many ways to deliver traffic, collect phone call, mail or telephone at your expense,
re-file into amateur system or as a last resort service it back to the originator as non-deliverable.
b. The foloowing information for Traffic Reps is from the CHNAVMARCORMARS INFO BCST 13/08 using Virginia
as the example:
5. AREA COLLECTIVE CALL SIGNS.
(1) First, set up Airmail 2000 for your personal MARS based on the procedures listed at navymars.org under
the WL2K INFO tab. Label this program's shortcut with your MARS call sign.
(2) Next set up a separate Airmail 2000 program for your State call sign, in this example, NNN3CB.
(3) To pick up traffic for Virginia, NNN3CB, shut down Airmail for your personal call sign and open the
Airmail for your State's traffic.
(4) Select the HF Terminal, the Radio Message Server (RMS), and frequency.
(5) Initiate the call when the channel is clear.
(6) You should connect with the RMS and any traffic will be automatically be downloaded toyour computer.
(7) When finished downloading, the messages will be deleted from the entire WL2K System
CAD ADDEES AUTHORIZED USERS
6. THIRD-PARTY TRAFFIC
NNN0DUA Sdir, Area Staff ASI, ASI ONE
NNN0DUB State TWOs ASI, ASI ONE, ASI TWO
NNN0DUS Sdir, Shares Stations ASI, ASI ONE
a. The following format is used for entering Third-party traffic into Message
Data System (MDS). See para 12.a.(5) for send commands.
7. MULTI-ADDEE TRAFFIC FORMAT
(1)
DE NNNØTDU 001
DE NNNØTDU 002
(2)
R 042300Z SEP 95
R 042301Z SEP 95
(3)
FM MR J. DOE
TAB ME/NNNØTDU NNEFM MR J. DOE
TAB ME/NNNØTDU NNE
(4)
TO EM3 JOHN DOE
TO EM3 JOHN DOE
AA/NNNØCRZ AA
(5)
123 NORTH ST
E-2 DIV
(6)
CHARLESTON SC 29400
(NOT NEEDED -
DO NOT SEND)
(7)
803-456-1234
(NOT NEEDED -
DO NOT SEND)
(8)
BT
BT
(9)
UNCLAS
UNCLAS
(10)
(MESSAGE TEXT -
UP TO 50 WORDS)(MESSAGE TEST -
UP TO 50 WORDS)
(11)
BT
BT
(12)
NNNN
NNNN
1. STATION IDENTIFICATION -- `DE' followed by your full callsign and station serial number.
(The station serial number must consist of no less than (3) numerals).
a. The following format is used for entering multi-addressee traffic into the MDS - AMTOR, PACTOR
or PACKET (see para 10c for send commands):
NOTE: ZEN/ (In front of any call sign indicates the message was or will be delivered to this
addressee / station by other means).(1) DE NNN0AUH 001
b. Explanations by line number from paragraph 11.a above:
(2) R 042302Z JUN 03
(3) FM NNN0ASI ONE NNY
(4) TO NNN0FTJ VA
NNN0TDT SNE
(5) INFO NNN0ALD
NNN0ASA VA
(6) XMT NNN0ASI PA
(7) BT
(8) UNCLAS
(9) SUBJ: TEST
(10) A. NNN0FTJ VA 042001Z JUN 03
B. NNN0TDT SNE 042230Z JUN 03
(11) (MESSAGE TEXT - UP TO 100 LINES)
(12) BT
(13) NNNN1. STATION IDENTIFICATION -- 'DE' followed by your full callsign and station serial number of
the station entering the message onto an area MBO.
(The station serial number must consist of no less than three numbers)
EXAMPLE: ZEN/NNN0ASI PA
8. HIGH PRECEDENCE TRAFFIC
1. Tune to the frequency (tune your antenna off the air)
2. If sending to a PRMS (RADIO MESSAGE STATION), check for a clear channel (only one station can
send to a RMS at a time).
3. Issue the "connect" command to connect to the RMS.
4. Once connected the RMS will print a sign-on message and then the command prompt (a line
ending with the "Greater Than" symbol in Packet or Pactor.
5. Transmit the "send" command
6. The BBS will next prompt you to send the message text. Send the message starting with
the routing line (Send prepared file).
7. When the message text has been sent by by Pactor/Packet, type "CTRL-Z", "ZZZZ" or "/EX" (Pactor/Packet)
on a line by itself.
8. You may now enter any other command or logoff by typing "B" and pressing "ENTER". a. Use of the 'SZ', 'SY' and 'SX' SEND commands for high precedence traffic will ensure that
these messages are forwarded ahead of all messages of lower precedence. High precedence messages
should be formatted for entry into the RMS as a regular message with the following changes.
9. DUAL PRECEDENCE TRAFFIC. 1. There are four precedence recognized by NAVMARCORMARS:
FLASH PROSIGN - Z
2. The date-time group line is made up of the precedence prosign and the date-time group. For
example: a priority message would be P 021234Z JAN 96
OPERATIONAL IMMEDIATE PROSIGN -O
PRIORITY PROSIGN - P
ROUTINE PROSIGN - R
3. The rest of the message is formatted like any other message entered into the system. a. The routing line is made up of the prosign of the higher precedence of the message repeated
twice and the routing indicators, as explained above. In this case, example:
NOASA NOASI
b. The highest precedence of the message will determine which SEND command will be used when
entering the message into a message switch (BBS / MBO). They are 'SZ' - FOR FLASH TRAFFIC
'SY' - FOR OPERATIONAL IMMEDIATE TRAFFIC
'SX' - FOR PRIORITY TRAFFIC
'ST' - FOR ROUTINE TRAFFIC
Top of Annex D
Table of Contents
Northeast Area Front Page
1. GENERAL.
ABBREVIATED TEXTS a. Abbreviated texts are established to facilitate the transmission of messages of a standard
text. There are two types of abbreviated texts authorized for use within Navy-Marine Corps MARS.
They are: Navy-Marine Corps MARS Abbreviated Texts (NMAT) and American Radio Relay League (ARRL)
Numbered Radiograms (ARL Number).
2. NAVY-MARINE CORPS ABREVIATED TEXTS. a. Navy-Marine Corps MARS Abbreviated Texts (NMAT) are listed below. NMAT shall not be filed
into Army or Air Force MARS circuits or into Amateur Radio Networks since NMAT abbreviated text
meanings are not widely disseminated.
3. ARL NUMBERED RADIOGRAMS.
NMAT ONE
ARRIVED SAFELY MARINE CORPS RECRUIT DEPOT,
SAN DIEGO CA
NMAT TWO
ARRIVED SAFELY NAVAL TRAINING CENTER,
GREAT LAKES IL IL.
NMAT THREE
Unassigned
NMAT FOUR
UNASSIGNED
NMAT FIVE
UNASSIGNED
NMAT SIX
UNASSIGNED
NMAT SEVEN
UNASSIGNED
NMAT EIGHT
ARRIVED SAFELY OKINAWA.
NMAT NINE
UNASSIGNED
NMAT TEN
UNASSIGNED
NMAT ELEVEN
ARRIVED SAFELY NAVAL SUBMARINE BASE,
GROTON CT.
NMAT TWELVE
REPLY VIA NAVY-MARINE CORPS
MILITARY AFFILIATE RADIO SYSTEM.
NMAT THIRTEEN
ARRIVED SAFELY GUAM
a. ARL numbered radiograms are established in two groups. Group one is established primarily
for relief emergency use and group two is to be used for routine messages.
Return to:
GROUP ONE -- FOR POSSIBLE "RELIEF EMERGENCY" USE.
Emergency / Priority Messages originating from Official sources must carry the name of the Originating Official.
ONE
Everyone safe here. Please don't worry.
TWO
Coming home as soon as possible
THREE
Am in hospital. Receiving excellent care and recovering fine
FOUR
Only slight property damage here. Do not be concerned about disaster reports.
FIVE
Am moving to new location. Send no further mail or communication.
Will inform you of new address when relocated.
SIX
Will contact you as soon as possible.
*SEVEN
Please reply by Amateur Radio through the amateur
delivering this message. This is a free public service.
EIGHT
Need additional mobile or portable equipment for immediate emergency use.
NINE
Additional radio operators needed to assist with emergency at this location.
TEN
Please contact . Advise to stand by and provide further emergency
information, instructions or assistance.
ELEVEN
Establish Amateur Radio emergency communications with ______on Mhz.
TWELVE
Anxious to hear from you. No word in some time.
Please contact me as soon as possible.
THIRTEEN
Medical emergency situation exists here.
FOURTEEN
Situation here becoming critical. Losses and damage from increasing.
FIFTEEN
Please advise your condition and what help is needed.
SIXTEEN
Property damage very severe in this Area.
*SEVENTEEN
REACT communications services also available.
Establish REACT communications with on channel .
EIGHTEEN
Please contact me as soon as possible at .
NINETEEN
Request health and welfare report on .
(State name,
address and telephone number).
TWENTY
Temporarily stranded. Will need some assistance. Please contact me at .
TWENTY ONE
Search and Rescue assistance is needed by local authorities here. Advise available.
TWENTY TWO
Need accurate information on the extent and type
of conditions now existing at your location.
Please furnish this information and reply without delay.
TWENTY THREE
Report at once the accessibility and best way to reach your location
TWENTY FOUR
Evacuation of residents from this Area urgently needed. Advise plans for help.
TWENTY FIVE
Furnish as soon as possible the weather conditions at your location.
TWENTY SIX
Help and care for evacuation of sick and injured from this location needed at once.
GROUP TWO. - ROUTINE MESSAGES.
FORTY SIX
Greetings on your birthday and best wishes for many more to come.
*FIFTY
Greetings by Amateur Radio
*FIFTY ONE
Greetings by Amateur Radio. This message is sent
as a free public service by ham radio operators here
at . Am having a wonderful time.
FIFTY TWO
Really enjoyed being with you. Looking forward to getting together again.
FIFTY THREE
Received your . It's appreciated; many thanks
FIFTY FOUR
Many thanks for your good wishes.
FIFTY FIVE
Good news is always welcome. Very delighted to hear about yours.
FIFTY SIX
Congratulations on your , a most worthy and deserved achievement.
FIFTY SEVEN
Wish we could be together.
FIFTY EIGHT
Have a wonderful time. Let us know when you return.
FIFTY NINE
Congratulations on the new arrival. Hope mother and child are well.
SIXTY
Wishing you the best of everything on
SIXTY ONE
Wishing you a very Merry Christmas and a Happy New Year.
SIXTY TWO
Greetings and best wishes to you for a pleasant holiday season.
SIXTY THREE
Victory or defeat, our best wishes are with you. Hope you win.
SIXTY FOUR
Arrived safely at .
SIXTY FIVE
Arriving on . Please arrange to meet me there.
*SIXTY SIX
DX QSLs are on hand for you at the QSL Bureau.
Send self-addressed envelopes.
SIXTY SEVEN
Your message number undeliverable because of . Please advise.
SIXTY EIGHT
Sorry to hear you are ill. Best wishes for a speedy recovery.
SIXTY NINE
Welcome to the ___________. We are glad to have you
with us and hope you will enjoy the fun and fellowship
of the organization.
Top of Annex E
Table of Contents
Northeast Area Front Page
NNNØASI FIVE PA
via MDS, or by
Email
Updated: 14 November 2009