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The following policies have been established in concert with the
express directions of
Chief, Navy-Marine Corps MARS.
| Army
and AF MARS members taking the NMO series of courses shall forward
their tests for grading to Chief, Navy-Marine Corps MARS, preferrably
by e-mail to nnn0asa@navymars.org. |
| Area
FOUR
responsibilities |
| The area
FOUR, area ONE, or area director are charged with grading the MOC final
exam. The MOC review test should be graded at the state level,
where
primary responsibility for new member training lies. |
| The Area
FOUR is responsible to grade all NAVEDTRA and NEETS courses for the NMO
grades. They shall notify the member in writing on NMCMARS
letterhead
of their satisfactory completion of assignments. These may be
sent
electronically as e-mail attachments, but the file must contain a MARS
letterhead format. |
| Area Fours are not
authorized to delegate NMO course grading responsibility.
At the discretion of the area director, or in the absence of an
area
FOUR, either the area ONE or the area director may grade the NMO course
work. This duty can not be delegated to the state or region
level, or
to any other Area staff, except by explicit authorization from Chief,
NAVMARCORMARS. |
| Only
Chief MARS, the Assistant to Chief MARS for Training, the respective
Area Director, Area ONE, and Area FOUR are authorized to possess the
answer keys or grade the NMO course work assignments. |
| Area Fours are
responsible to maintain tight security on all answer keys and
related materials. Graded
answer sheets are not to be returned
to the member. Simply notify the member of their grade and
whether or not they passed the course. |
| Note
that some Navy courses provide a maximum possible grade on retesting if
a student did not pass the first time, no matter how well the member
does the second time. |
| If a member receives a
passing grade they may not retake the test to try for a better
score. |
| The area FOUR should
maintain all answer sheets in a file for a period of one year.
After one year they should be destroyed. |
| Upon
issuing the member a letter of satisfactory completion of an entire
course, the area FOUR should retain a copy of the satisfactory
completion letter with the answer sheets for the remainder of the year. |
| Member's
Responsibilities |
| It is the responsibility of
each MARS member who takes any correspondence course to insure the
following are met: |
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A. they are entitled to
take the course;
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B. the correct course exam
answer sheet is used for each assignment and each page contains:
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i.
member's full name as it appeared on their membership record;
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ii.
Their full personal MARS call sign and state;
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iii. The
correct course title, version # (if applicable), and assignment #;
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iv.
Include a mailing address, e-mail address, and any other
means by which the grading authority can contact the member with the
results (such as FAX #).
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C. ensure that their state
director received and placed in the member's record a copy of any
course completion notifications;
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D. contact their respective
state training staff or state director for any assistance needed with
the course(s) being taken.
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E. each member MUST
keep confidential,
their answer sheet(s) to all correspondence courses. Members
should
not keep any copy of an answer sheet beyond that necessary to take the
test and receive notice of satisfactory completion.
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| Members should keep a
copy of the answer sheet pending notification of their grade. |
| Sharing
of a member's answer sheet except as expressly authorized (such as for
grading purposes) is strictly prohibited! It is grounds for
disciplinary action as deemed appropriate by the area director, or
higher authority. |
| It is recommended that the review
test
for MOC be graded by state FOURs as state directors hold primary
responsibility for the progress of Tango members. The MOC final
exam
must be graded at the area level. |
| If the Area Four
position is vacant
grading responsibility falls to the Area Director or Area One. |
| If
you are an area FOUR and do not have the answer key for the MOC final
exam contact your area ONE or area director. If they do not have
it,
contact me NNN0ASN, for
assistance. |
| The
answer keys for these assignments shall be treated as controlled
documents and kept confidential. They shall not be given to any
other
member or staff person without express permission of Chief MARS.
Primary responsibility resides with the Area Director. This
duty may not be delegated to other than the Area Four or Area One
without express permission of Chief MARS. All requests for waiver
of
this policy should be routed through NNN0ASN. |
| Chief MARS is very serious
about the control of correspondence
course answer keys. |
| Each
Area Four is charged with the responsibility of grading the course
assignments for the NMO grades. This includes the NAVEDTRA and
the
NEETS courses. In the absence of an Area Four the responsibility
for
grading these courses shall fall to the area ONE or area director.
Exceptions must be approved by Chief MARS. |
| Any
area FOUR who does not have the answer keys for these assignments
should contact their Area ONE or area director first, then NNN0ASN, for
assistance. |
| The
answer keys for these assignments shall be treated as controlled
documents and kept confidential. They shall not be given to any
other
member or staff person without express permission of Chief MARS.
This
duty may not be delegated to other than the area FOUR, Area ONE, or
area director. |
| Other
course work, whether US Navy, NAVMARCORMARS, or from another agency
(such as FEMA) will be submitted for grading and processed according to
instructions provided for that training material. |
| All
training staff should familiarize themselves with the requirements of
courses being taken by members in their AOR so they can answer
questions about grading and documentation of course completion. |
| Documenting Graded Assignments. |
| In
all cases, notice or letter of satisfactory completion of a course or
series of assignments should be forwarded to the cognizant state
director. |
| Each
state director shall maintain a copy of all written satisfactory
completion notifications in the member's personnel file. These
notices
become a permanent part of the member's record. |
| If
a trial service member (Tango) fails to satisfactorily complete a
required training within the specified time line the state director
shall handle according to the policy and requirements in place for
Trial Service members. The state FOUR should keep the state
director
apprised of each Tango member's progress. |
| When
a member takes a correspondence course that is graded outside the MARS
administrative system it is the member's responsibility to forward a
copy of any written notice of satisfactory completion to both their
state and area directors. |
| State
directors should forward a copy of all course completion documents to
the area director for inclusion in the area personnel file.
Based, of
course, on your area's record keeping policies. |
| The authorized staff member
who grades a course or assignment must do each of the following: |
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| 1.
for each assignment, or group of assignments satisfactorily
completed
the grader shall notify the member, in writing, by means of a letter of
satisfactory completion and advise the member's state director via
message or correspondence, |
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| 2. the letter of
satisfactory Completion shall contain: |
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A. Sufficient information
to positively ID the member's record. At a minimum the member's
full name and MARS personal call sign
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B.
The course title and version, the assignment(s) completed, and the
final grade in GPA format (4.0 is a perfect score) for each;
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C. Contain a statement of
satisfactory completion;
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D. Contain the signature of
the grading authority
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| 3.
The respective grader shall maintain the member's answer sheets for a
period of one year from date of grading notification, after which the
answer sheet(s) may be destroyed. Do not return graded answer
sheets to members. |
| Handling
Unsatisfactory
Exams |
| The
grading authority shall notify the member of any unsatisfactory results
of their assignment(s) in a timely manner. This should be done
only by
U.S. Mail or e-mail, never by message in the MARS system, or other
means that might submit the information to viewing by other than the
intended addressees. Do not send test answer sheets back to the
member
at any time. |
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| In
the case of a Trial Service member who has repeatedly submitted an
unsatisfactory final exam for the MARS Radio Operator course, the area
FOUR shall notify the cognizant state and area directors in a discrete
manner. |
State
and region training staff should direct their questions and comments to
their respective region and area FOUR. An area FOUR may direct
their
questions or comments to their Area One, Area Director, or
NNN0ASN. See "contact us" page.
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